Showing posts with label Communication. Show all posts
Showing posts with label Communication. Show all posts

Thursday, January 7, 2016

How Surrogacy and Egg Donation Agency Owners Fail: Lack of Communication

It doesn’t matter how large of a business you own, if there is little or lack of communication either between you and your employees or between staff and clients you will fail unless this problem is corrected. In the field of surrogacy and egg/sperm donation there really is a lot of room for miscommunication.

First is the non-verbal cues that are given when your telephone is not answered during business hours or messages are not returned within a reasonable amount of time. What this says about your business is that you have no interest in who is calling or why or that you are too busy to take or return the call. This leaves potential clients, donors or surrogates wondering about the quality of services provided by you and your staff. (If they ever do hire you. This is where you might lose a great GS or IP.)

A second common problem with miscommunication is when a client has been given different information by different people in your office. This can happen when staff has not been updated regarding new or existing donors or available surrogates, when the client is quoted different pricing for services, or regarding case management and program protocol.

Speaking of available donors or surrogates, remember to keep your data base updated. When you have unavailable profiles listed in your data base it sends the signal that you are misinforming the public and are sharing more donor or surrogate profiles then you really have available. It also raises hopes if someone is really interested in a profile only to find that the candidate is not available. Always remove a profile once she is talking with other IP’s. If it doesn’t work out you can simply return the profile to your data base. Adding available profiles as soon as you can is a great indication that you have full control of your data base and know exactly who is on there plus all the details.

My third point is continued communication throughout the donation/surrogacy process. Often times once the match is made and the surrogate becomes pregnant, agency owners assume all is well and may not contact the IPs, donor, or surrogate for weeks or maybe even months. If you are advertising ‘full service agency’ that should include checking in on all parties and making sure that procedures have gone smoothly, if the relationship is going well amongst all parties and if anything extra is needed, In the case of the donation it is important to make sure the donor has recovered from her procedure and it’s always nice to see if a pregnancy resulted.

My forth and final point is the communication with other professionals in your field. I am taking about the clinic and nursing staff, attorneys involved, escrow agency and the mental health professional. It is so important that every one know exactly what is going on with your clients. Even if you are not the one directly communicating with these other professionals it is a good idea to remind your clients to make contact at certain points of a match. For instance the attorney should know when the birth is expected to take place and whether it is a singleton or multiples so the proper paperwork will be ready, it’s also a good idea to remind a surrogate to make arrangements for a hospital tour with her IPs, you should tell the clinic if a miscarriage takes place or a twin is lost and the mental health professional might like to know how the match is going and if there is a need for follow up.

Failure to communicate with all parties involved such as your agency staff, clients, and other professionals can give you and your agency a poor reputation. These are all issues can be worked on and eventually fixed. Your future as an agency owner depends on great communication!

Wednesday, March 10, 2010

Making Your Point... Quickly

This article, by Will Craig, is short and sweet the point! With Facebook and Twitter and all of the other social media out there you only have a few key strokes in order to capture your audiences' attention before you run out of space. Time is valuable to everyone these days and if you can remember these 4 simple rules you will be able to say what you mean, speak in a language that will be comprehended and remembered and be successful in getting YOUR point a crossed!

Sharon LaMothe
Infertility Answers, Inc.
LaMothe Services, LLC

Hubbard Glacier July 2009

Making Your Point... Quickly

by Will Craig

The media has changed the way we communicate. If you plan to hold an audience -even an audience of one- you must now think in terms of brevity, pacing, and distinctive language. Below is a formula used by television producers to write 30-second commercials. Keep in mind, this is the language of people who only have a half a minute to sell you something.

Something used to specifically gain attention, i.e.: headlines in a newspaper, TV and radio "teases," chapter titles in a book. What is the most fascinating, unusual, striking, or funny aspect of your message? That's your hook. Put it up front!

Build Up
Who, what, when, where, and how. Just like the news story that follows the dramatic headline. This is where you explain, reinforce, and prove your point.


This is where you drive your point home, ask for the order, or close the deal. This is the reason for the message. The hook and the build up allow you to make your point with impact.

The Point (in thirty seconds)
We live in a headline society. If you can't bottom line your thinking, you won't be a top line success. Everyday your success is being determined by how well you communicate. Marshall McLuhan said, "The medium is the message." In this case, the medium is you. You telecast your own messages and the ratings you receive from your audience determine your success in life.